FUNLAYERS workshop on Research management and administrative procedures

18 Apr 2024, 10:00 → 19 Apr 2024, 20:00 Europe/Madrid

Marie Curie Meeting Room (ALBA Synchrotron)

Bárbara Machado Calisto (ALBA Synchrotron), Klaus Attenkofer (ALBA Synchrotron), Monike Rocha (INL)

FUNLAYERS WP3 Workshop on

Research Management and Administrative Procedures

FUNLAYERS, the Functional Layered Materials for Advanced Applications project, consists of a European initiative aimed at leverage the interdisciplinary scientific excellence and innovation capacity of INL and strengthen partners’ research in the field of layered materials, capturing future opportunities for joint collaboration in R&I.

The FUNLAYERS Project has a dedicated Work Package aiming at Strengthening Research Management Capacities and Administrative Skills of all partners, and, in particular of INL. 

One of the objectives of this WP is to benchmark among the partners (INL, ALBA-CELLS, and Max Planck Institute) the capacities of research management to exchange best practices among the partner´s support units to better manage research, optimise administrative processes, as well as identifying collaboration opportunities.

To achieve it, a Research Management Diagnosis Workshop has held at INL in January 2023, which benchmarked the research management practices and administrative processes of the three partners. The result of this workshop was a report on good practices and recommendations in research management and administrative procedures, with the objectives of: 

1. sharing of practices in Research Management and Administrative tools between the partners to get to know each other’s and be on the same page, 
2. having a full overview of INL’s Management and Administrative skills, and 
3. identifying topics to be further developed at INL in terms of research management and administrative procedures.

In this first assessment, it was identified the strengths, weaknesses, and gaps, followed by a few recommendations, in each of the following topics:

• Access to Core Facilities
• IP & Knowledge Transfer
• Funding Acquisition & Project Management
• Research Data Management

 

This workshop:

Follow-up Research Management Workshop at the permises of the ALBA Synchrotron, to be held in April 18-19, 2024. In this workshop, target to the support units of the three project partners, we´ll go deeper in the topics discussed in the first workshop, including other related topics, with interactive group discussions and case studies, highlighting successful research management practices. The result from this action will be a comprehensive Action Plan to optimise research support activities at INL.

Main goal:

Prepare a comprehensive Action Plan to optimise research support activities at INL.

Funded by the European Union, FUNLAYERS twinning project- 101079184. Views and opinions expressed are, however, those of the author(s) only and do not necessarily reflect those of the European Union or the European Research Executive Agency. Neither the European Union nor the granting authority can be held responsible for them.

Template and Guide for Parallel Sessions_WP3 Workshop_v3.pdf

Thursday, 18 April

14:30 → 14:40 Welcome

Speaker: Barbara Calisto (ALBA), Klaus Attenkofer (ALBA) (ALBA Synchrotron)

14:40 → 15:00 Introduction to the FUNLAYERS project and the WP3

Speaker: Monike Rocha (INL, FUNLAYERS coordinator)

15:00 → 15:15 INL´s Support Units at a Glance

o Core Facilities
o IP & Knowledge Transfer
o Information & Communication Systems
o Business and Strategic Relations
o Human Resources

Speaker: Mariana Fernandes (INL)

15:15 → 15:30 MPG´s Support Units at a Glance

Speaker: Pierre-Jean Zermatten, Michael Strauch

15:30 → 15:45 ALBA´s Support Units at a Glance

Speaker: Klaus Attenkofer (ALBA)

15:45 → 15:50 Short Instructions for the Parallel Sessions

Speaker: Monike Rocha (INL)

15:50 → 16:10 Break (at Marie Curie meeting room)

16:10 → 17:10 Parallel Session 1: Project Management

o Monitoring of project's execution (technical and financial execution; risk management; communication and dissemination; digital tools; etc.)
o Project closure and post-project evaluation

16:10 → 17:10 Parallel Session 2: Access to Core Facilities

o Funding model
o Facility operational model based on funding model and scientific strategy
o Facility staff – Roles/Careers
o Prioritization of access
o Scientific Advisory Board

16:10 → 17:10 Parallel Session 3: Research Data Management

o Infrastructure for data storage
o Data management tools
o Procedures and policies to manage research data
o Measures to ensure compliance with Open Access policies

16:10 → 17:10 Parallel Session 4: GEP and HRS4R (Human Resources Strategy for Researchers)

o Introduction to the HR4SR Processes
o Recruitment and Selection Processes
o Gender Equality Plans (GEP)
o Career Model and Performance Evaluations
o Career Development

16:10 → 17:10 Parallel Session 5: IP and Knowledge Transfer

o IP Capture; Motivation of Group Research Leader and other tools.
o Collaborations with industrial partners and academic research institutions &
models/tools for IP regulation in these institutional relations.
o How to hand over the patents/ patent applications to inventors

17:10 → 18:40 Visit to ALBA instruments and laboratories

20:00 → 22:00 Networking dinner at Oddvar restaurant* (* Dinner expenses will be taken by ALBA-CELLS)

Friday, 19 April

09:00 → 11:00 Parallel Session 1: Project Management (continuation)

o Best Practices in Project Implementation

09:00 → 11:00 Parallel Session 2: Access to Core Facilities (continuation)

o Funding model
o Facility operational model based on funding model and scientific strategy
o Facility staff – Roles/Careers
o Prioritization of access
o Scientific Advisory Board

09:00 → 11:00 Parallel Session 3: Research Data Management (continuation)

o Infrastructure for data storage
o Data management tools
o Procedures and policies to manage research data
o Measures to ensure compliance with Open Access policies

09:00 → 11:00 Parallel Session 4: GEP and HRS4R (Human Resources Strategy for Researchers) (continuation)

09:00 → 11:00 Parallel Session 5: IP and Knowledge Transfer (continuation)

11:00 → 11:30 Group Photo and Break

11:30 → 13:00 Parallel Session 1: Project Management (short Report on the exchanges)

11:30 → 13:00 Parallel Session 2: Access to Core Facilities (short Report on the exchanges)

11:30 → 13:00 Parallel Session 3: Research Data Management (short Report on the exchanges)

11:30 → 13:00 Parallel Session 4: GEP and HRS4R (Human Resources Strategy for Researchers) (short report on the exchanges)

11:30 → 13:00 Parallel Session 5: IP and Knowledge Transfer (short report on the exchange)

13:00 → 14:00 Lunch

14:00 → 15:30 Summary of the results of each Parallel Sessions

o Project Management (10´)
o Access to Core Facilities (10´)
o Research Data Management (10´)
o Human Resources Strategy for Researchers (10´)
o IP and Knowledge Transfer (10´)
o Open discussion (40´)

15:30 → 15:40 Presentation of the draft of the “Implementation Plan”

Speaker: Monike Rocha (INL)

15:40 → 15:45 Closing Remarks

Speakers: Barbara Calisto (ALBA Synchrotron), Klaus Attenkofer (ALBA Synchrotron)