Name: FUNLAYERS workshop on Research management and administrative procedures
Start: 2024-04-18T10:00:00+02:00
End: 2024-04-19T20:00:00+02:00
Location: ALBA Synchrotron

FUNLAYERS workshop on Research management and administrative procedures

from Thursday, April 18, 2024 (10:00 AM) to Friday, April 19, 2024 (8:00 PM)

Monday, April 15, 2024
Tuesday, April 16, 2024
Wednesday, April 17, 2024
Thursday, April 18, 2024
2:30 PM Welcome - Barbara Calisto (ALBA), Klaus Attenkofer (ALBA) (ALBA Synchrotron)
Welcome
- Barbara Calisto (ALBA), Klaus Attenkofer (ALBA) (ALBA Synchrotron)
2:30 PM - 2:40 PM
Room: Marie Curie Meeting Room
2:40 PM Introduction to the FUNLAYERS project and the WP3 - Monike Rocha (INL, FUNLAYERS coordinator)
Introduction to the FUNLAYERS project and the WP3
- Monike Rocha (INL, FUNLAYERS coordinator)
2:40 PM - 3:00 PM
Room: Marie Curie Meeting Room
3:00 PM INL´s Support Units at a Glance - Mariana Fernandes (INL)
INL´s Support Units at a Glance
- Mariana Fernandes (INL)
3:00 PM - 3:15 PM
Room: Marie Curie Meeting Room o Core Facilities o IP & Knowledge Transfer o Information & Communication Systems o Business and Strategic Relations o Human Resources
3:15 PM MPG´s Support Units at a Glance - Pierre-Jean Zermatten, Michael Strauch
MPG´s Support Units at a Glance
- Pierre-Jean Zermatten, Michael Strauch
3:15 PM - 3:30 PM
Room: Marie Curie Meeting Room
3:30 PM ALBA´s Support Units at a Glance - Klaus Attenkofer (ALBA)
ALBA´s Support Units at a Glance
- Klaus Attenkofer (ALBA)
3:30 PM - 3:45 PM
Room: Marie Curie Meeting Room
3:45 PM Short Instructions for the Parallel Sessions - Monike Rocha (INL)
Short Instructions for the Parallel Sessions
- Monike Rocha (INL)
3:45 PM - 3:50 PM
Room: Marie Curie Meeting Room
3:50 PM Break (at Marie Curie meeting room)
Break (at Marie Curie meeting room)
3:50 PM - 4:10 PM
Room: Marie Curie Meeting Room

4:10 PM Parallel Session 1: Project Management
Parallel Session 1: Project Management
4:10 PM - 5:10 PM
Room: Marie Curie Meeting Room o Monitoring of project's execution (technical and financial execution; risk management; communication and dissemination; digital tools; etc.) o Project closure and post-project evaluation

Parallel Session 2: Access to Core Facilities
Parallel Session 2: Access to Core Facilities
4:10 PM - 5:10 PM
Room: Rosalind Franklin meeting room o Funding model o Facility operational model based on funding model and scientific strategy o Facility staff – Roles/Careers o Prioritization of access o Scientific Advisory Board

Parallel Session 3: Research Data Management
Parallel Session 3: Research Data Management
4:10 PM - 5:10 PM
Room: Niels Bohr meeting room o Infrastructure for data storage o Data management tools o Procedures and policies to manage research data o Measures to ensure compliance with Open Access policies

Parallel Session 4: GEP and HRS4R (Human Resources Strategy for Researchers)
Parallel Session 4: GEP and HRS4R (Human Resources Strategy for Researchers)
4:10 PM - 5:10 PM
Room: Rita L. Montalcini meeting room o Introduction to the HR4SR Processes o Recruitment and Selection Processes o Gender Equality Plans (GEP) o Career Model and Performance Evaluations o Career Development

Parallel Session 5: IP and Knowledge Transfer
Parallel Session 5: IP and Knowledge Transfer
4:10 PM - 5:10 PM
Room: Hodgkin meeting room o IP Capture; Motivation of Group Research Leader and other tools. o Collaborations with industrial partners and academic research institutions & models/tools for IP regulation in these institutional relations. o How to hand over the patents/ patent applications to inventors

5:10 PM Visit to ALBA instruments and laboratories
Visit to ALBA instruments and laboratories
5:10 PM - 6:40 PM
Room: Experimental Hall

8:00 PM Networking dinner at Oddvar restaurant* (* Dinner expenses will be taken by ALBA-CELLS)
Networking dinner at Oddvar restaurant* (* Dinner expenses will be taken by ALBA-CELLS)
8:00 PM - 10:00 PM
Friday, April 19, 2024

9:00 AM Parallel Session 1: Project Management (continuation)
Parallel Session 1: Project Management (continuation)
9:00 AM - 11:00 AM
Room: Tesla meeting room o Best Practices in Project Implementation

Parallel Session 2: Access to Core Facilities (continuation)
Parallel Session 2: Access to Core Facilities (continuation)
9:00 AM - 11:00 AM
Room: Rosalind Franklin meeting room o Funding model o Facility operational model based on funding model and scientific strategy o Facility staff – Roles/Careers o Prioritization of access o Scientific Advisory Board

Parallel Session 3: Research Data Management (continuation)
Parallel Session 3: Research Data Management (continuation)
9:00 AM - 11:00 AM
Room: Niels Bohr meeting room o Infrastructure for data storage o Data management tools o Procedures and policies to manage research data o Measures to ensure compliance with Open Access policies

Parallel Session 4: GEP and HRS4R (Human Resources Strategy for Researchers) (continuation)
Parallel Session 4: GEP and HRS4R (Human Resources Strategy for Researchers) (continuation)
9:00 AM - 11:00 AM
Room: Rita L. Montalcini

Parallel Session 5: IP and Knowledge Transfer (continuation)
Parallel Session 5: IP and Knowledge Transfer (continuation)
9:00 AM - 11:00 AM
Room: Hodgkin meeting room

11:00 AM Group Photo and Break
Group Photo and Break
11:00 AM - 11:30 AM
Room: Tents

11:30 AM Parallel Session 1: Project Management (short Report on the exchanges)
Parallel Session 1: Project Management (short Report on the exchanges)
11:30 AM - 1:00 PM
Room: Tesla meeting room

Parallel Session 2: Access to Core Facilities (short Report on the exchanges)
Parallel Session 2: Access to Core Facilities (short Report on the exchanges)
11:30 AM - 1:00 PM
Room: Rosalind Franklin

Parallel Session 3: Research Data Management (short Report on the exchanges)
Parallel Session 3: Research Data Management (short Report on the exchanges)
11:30 AM - 1:00 PM
Room: Niels Bohr meeting room

Parallel Session 4: GEP and HRS4R (Human Resources Strategy for Researchers) (short report on the exchanges)
Parallel Session 4: GEP and HRS4R (Human Resources Strategy for Researchers) (short report on the exchanges)
11:30 AM - 1:00 PM
Room: Rita L. Montalcini meeting room

Parallel Session 5: IP and Knowledge Transfer (short report on the exchange)
Parallel Session 5: IP and Knowledge Transfer (short report on the exchange)
11:30 AM - 1:00 PM
Room: Hodgkin meeting room

1:00 PM Lunch
Lunch
1:00 PM - 2:00 PM
Room: Tents

2:00 PM Summary of the results of each Parallel Sessions
Summary of the results of each Parallel Sessions
2:00 PM - 3:30 PM
Room: Marie Curie Meeting Room o Project Management (10´) o Access to Core Facilities (10´) o Research Data Management (10´) o Human Resources Strategy for Researchers (10´) o IP and Knowledge Transfer (10´) o Open discussion (40´)
3:30 PM Presentation of the draft of the “Implementation Plan” - Monike Rocha (INL)
Presentation of the draft of the “Implementation Plan”
- Monike Rocha (INL)
3:30 PM - 3:40 PM
Room: Marie Curie Meeting Room
3:40 PM Closing Remarks - Klaus Attenkofer (ALBA Synchrotron) Barbara Calisto (ALBA Synchrotron)
Closing Remarks
- Klaus Attenkofer (ALBA Synchrotron)
- Barbara Calisto (ALBA Synchrotron)
3:40 PM - 3:45 PM
Room: Marie Curie Meeting Room

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